Proper confidential records storage is vital to your organization. Outsourcing this task can save
you and your business a significant amount of time, money, and hassle. By hiring a company
that can ensure proper records management, you are ensuring the following:
Regulatory Compliance
It is likely that your business is subject to one of three major federal regulations on records
management: the Fair and Accurate Credit Transaction Act (FACTA), the Health Insurance
Portability and Accountability Act (HIPAA), or the Sarbanes-Oxley Act (SOX). Also important are
the Dodd-Frank Act and the Red Flags rule by the Federal Trade Commission. Following these
regulations to the letter is crucial for your business and practices must be up-to-date, but it can
easily be overwhelming. With a records storage and management company, you are ensured
proper handling of these important documents and your own peace of mind.
One of the primary reasons to utilize a records management and storage program is to prevent
identity theft of customers and employees and safeguard important company information. Offsite
storage is key to your company’s security by preventing both physical damage and fraud or
theft. Shredding is also a prime option for companies looking to get rid of short-term use
documents, so choosing a records storage company with shredding services is important.
Improved Efficiency and Reduced Costs
With good records management comes better organization, saving your company time that
would usually be spent searching for or meticulously filing important documents. Storing your
records off-site also saves space in your office and extra staff to handle the documents.